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Last updated: February 2026

This Privacy Policy has changed. You can find the archived 2018 version here, and a change log with a comparison here

1. Introduction

The Allard Owners Club (“the Club”, “AOC”, “we”, “us”, “our”) is committed to protecting your personal information and respecting your privacy.

This Privacy Notice explains how we collect, use, store, and share personal data when you apply for membership, take part in Club activities, or interact with us, including via our website.

We aim to be fair, transparent, and compliant with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and relevant United States privacy frameworks.

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2. Who We Are

The Allard Owners Club is the data controller for the purposes of data protection law.

Registered address:
26 Melrose Avenue, Gateshead, Tyne & Wear, NE9 5YD, United Kingdom

Club contact for privacy and data matters:
Tim Wilson (Hon.Sec)
26 Melrose Avenue, Gateshead, Tyne & Wear, NE9 5YD, United Kingdom, United Kingdom

You may contact us using these details for any data protection or privacy-related enquiry.

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3. Information We Collect

Information you provide to us

We collect personal information when you:

• Apply for or renew Club membership
• Enter Club events or competitions
• Communicate with us

This information may include:

• Name
• Postal address
• Email address
• Telephone number
• Membership number
• Vehicle details (optional)
• Emergency contact / next of kin details (if provided)

If you provide personal information about another person (for example a partner or child), you should ensure they are aware that you have shared their information with us.

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4. How We Use Your Information

We use your information to:

• Administer and renew Club membership
• Manage Club activities, events, and competitions
• Provide member benefits and communications
• Produce the Club Year Book (unless you ask us not to)
• Maintain Club records
• Respond to enquiries

Emergency contact and next-of-kin information is used only in the event of an emergency.

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5. Legal Basis for Processing (UK / EEA Members)

Under UK GDPR, we process personal data on the following bases:

• Contract – to administer your membership and provide Club services
• Legitimate interests – to operate the Club effectively and safely
• Consent – where required (for example, certain marketing communications)
• Legal obligation – where required by law or regulation

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6. Marketing

We do not sell your personal information.

We will only use your information for marketing or promotional purposes where:

• You have given consent, or
• It is otherwise permitted by law

You can opt out of marketing communications at any time by contacting us.

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7. Sharing Your Information

We may share personal information where necessary with:

• The Motor Sports Association (or its successor bodies), as required by regulations
• Other registered motor sport clubs
• Medical personnel in the event of an emergency
• Service providers acting on our behalf (for example, printing the Club Year Book)
• Authorities where required to comply with a legal obligation

We only share information that is necessary and expect all recipients to handle it securely.

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8. International Transfers

Some service providers we use may be based outside the United Kingdom, including in the United States.

Where personal data is transferred internationally, we take reasonable steps to ensure appropriate safeguards are in place to protect your information.

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9. Our Website and Cookies

We do not intentionally use cookies for tracking or marketing purposes on our website.

The Club website may contain links to external websites, including online entry, payment services, partners, or advertisers. We are not responsible for the privacy practices of those sites, and you should review their privacy notices before providing any personal information.

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10. Data Security

We hold personal information securely and take reasonable technical and organisational measures to protect it against unauthorised access, loss, misuse, or disclosure.

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11. Data Retention

We retain personal information only for as long as necessary to:

• Administer membership
• Maintain Club records
• Meet legal, regulatory, or accounting requirements

If you leave the Club, we may retain a limited “skeleton” record unless you ask us not to, or unless we are legally required to keep certain information.

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12. Your Rights

UK / EEA members

You have the right to:

• Request access to your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing
• Request data portability (where applicable)

You may also complain to the Information Commissioner’s Office (ICO) at www.ico.org.uk.

United States members

Depending on your state of residence, you may have rights to:

• Request details of personal information we hold
• Request correction or deletion of your information
• Opt out of certain data uses

Requests can be made using the contact details above or via the website contact form

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13. Children’s Data

The Club does not knowingly collect personal data from children except where provided by a parent or guardian for membership or participation purposes.

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14. Changes to This Notice

We may update this Privacy Notice from time to time. Any updates will be published on our website and, where appropriate, communicated to members.